Why does this not show a savings figure?

Because we would have to invent it. A percentage saving depends on which parts of your process get automated, and nobody can know that before looking at your processes. What we can calculate honestly is what the current manual work costs, from numbers you supply.

What should I put for hourly cost?

Salary plus employment costs, divided by working hours. If someone costs the business $60,000 a year all-in and works around 2,000 hours, that is roughly $30 an hour.

Our order handling time varies a lot. What do I enter?

Use a typical order rather than the worst one. If you want to see the spread, run it twice with your fastest and slowest numbers. The gap between the two is usually the more interesting figure.

Is this what an SAP Business One project would cost?

No. This is only the cost of the current manual process. Project cost is licences, implementation services, any development and hosting, which we itemize separately in a proposal.

Resources · Calculator

What does the manual work actually cost?

Most ERP business cases start with a number nobody can defend. This one starts with yours. Set the sliders to how your operation runs today and see what the current process consumes in a year.

Manual effort

People doing manual data work3 people

Re-keying orders, chasing stock figures, rebuilding reports in spreadsheets.

Hours each spends on it per week8 hrs/week

Only the part a connected system would handle differently.

Fully loaded hourly cost$32 /hr

Salary plus employment costs, divided by working hours.

Order handling

Orders processed per month900 orders

Across every channel: phone, email, fax, reps, portal.

Minutes of manual handling per order6 min

Entering, checking pricing, confirming stock, correcting mistakes.

What that process costs now

Annual labour cost

$74,496

2,328 hours a year, at $32 per hour.

Data work and reporting: $39,9361,248 hrs
Order handling: $34,5601,080 hrs

This is not a savings estimate. It is what your current process costs, from your own numbers. How much of it a connected system removes depends on which parts get automated, and that is a conversation about your actual processes.

Work through these numbers with us

Everything here is calculated in your browser. Nothing is sent anywhere.

Reading the result

A number you can take into a board meeting

It is defensible because every input came from you and the arithmetic is visible. That matters more than a large percentage nobody can source.

01
It measures effort, not inefficiency
Some of this work is genuinely necessary. The question is how much of it exists only because two systems cannot talk to each other.
02
Labour is rarely the whole cost
Stockouts from bad inventory figures, margin lost to mispriced orders and late deliveries usually cost more than the hours. They are harder to quantify honestly, so this tool leaves them out.
03
The gap is the business case
Put this figure next to an itemized proposal for licences, implementation and hosting. If the gap does not convince you, it should not convince us either.

Questions

About this calculator

Ask us directly

Next step

Put your number next to a real proposal.

Bring the figure this produced. We will scope the work against your actual processes and itemize licences, services, development and hosting.

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