## SAP Business One Pricing Overview
One of the most frequently asked questions we receive is "How much does SAP Business One cost?" The answer depends on several factors, but we'll give you the most transparent breakdown available.
## Licensing Models
SAP Business One offers two licensing options:
### Perpetual License (On-Premise)
- **Professional License**: $3,213 per named user (one-time)
- **Limited License**: $1,666 per named user (one-time)
- **Starter Package**: $1,357 per named user (minimum 5 users)
- Annual maintenance fee: approximately 18-22% of license cost
### Subscription License (Cloud / SAP HANA)
- **Professional License**: $108-$132 per user/month
- **Limited License**: $56-$68 per user/month
- Includes hosting, maintenance, and updates
## Implementation Costs
Implementation is where the real investment happens. Typical ranges:
- **Small Business (5-10 users)**: $20,000-$50,000
- **Mid-Size (10-25 users)**: $50,000-$100,000
- **Complex (25-50+ users)**: $100,000-$250,000
### What's Included in Implementation:
- Business process analysis and requirements gathering
- System configuration and setup
- Data migration from existing systems
- Custom reports and dashboards
- User training (role-based)
- Go-live support and hypercare period
## Ongoing Costs
### Annual Maintenance & Support
- Perpetual license: 18-22% of total license value per year
- Includes patches, updates, and basic vendor support
### Partner Support
- Managed support packages: $500-$3,000/month depending on scope
- Covers helpdesk, troubleshooting, optimization, and user training
### Cloud Hosting (if applicable)
- SAP HANA cloud: included in subscription
- Private cloud hosting: $300-$1,500/month
## Total Cost of Ownership Examples
### Small Wholesale Distributor (8 users)
| Cost Component | Year 1 | Annual Ongoing |
|---------------|--------|----------------|
| Licensing (subscription) | $10,368 | $10,368 |
| Implementation | $35,000 | - |
| Support | $6,000 | $6,000 |
| **Total** | **$51,368** | **$16,368** |
### Mid-Size Distribution Company (20 users)
| Cost Component | Year 1 | Annual Ongoing |
|---------------|--------|----------------|
| Licensing (perpetual) | $53,600 | $11,256 |
| Implementation | $85,000 | - |
| Support | $18,000 | $18,000 |
| Hosting | $9,600 | $9,600 |
| **Total** | **$166,200** | **$38,856** |
## Factors That Affect Price
Several variables impact your total investment:
1. **Number of users** - More users = higher licensing costs
2. **Complexity** - Multi-warehouse, multi-company, manufacturing add complexity
3. **Data migration** - Volume and quality of existing data
4. **Customizations** - Custom reports, workflows, and integrations
5. **Add-ons** - Third-party modules for specialized needs
6. **Training scope** - Depth and breadth of training required
## How to Get the Best Value
1. **Start with the right number of users** - You can always add more
2. **Prioritize must-have vs nice-to-have features** - Phase your implementation
3. **Choose an experienced partner** - Poor implementation costs more in the long run
4. **Invest in training** - Well-trained users extract more value from the system
5. **Plan for ongoing optimization** - The system should evolve with your business
## Why TranzDigital?
As a certified SAP Business One partner based in California, we offer:
- **Transparent, fixed-price proposals** - No surprise costs
- **Industry expertise** - Deep knowledge of wholesale, distribution, and retail
- **Flexible engagement models** - Choose what works for your budget
- **Ongoing partnership** - We're here for the long term
## Get Your Personalized Quote
Every business is unique. Contact us for a free consultation and customized pricing estimate based on your specific needs.
[Get a Free SAP B1 Price Quote](/free-consultation)
